Evolve USVI Bookkeeper Job Description

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Position Summary:

The bookkeeper position creates financial transactions and financial reports from that information. The creation of financial transactions includes posting information to accounting journals or accounting software from such source documents as invoices to customers, cash receipts, and supplier invoices. The bookkeeper also reconciles all associated accounts to ensure their accuracy.

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Essential Job Functions:

• Issue invoices to customers

• Ensure that receivables are collected promptly

• Record cash receipts and make bank deposits

• Conduct a monthly reconciliation of every bank account

• Conduct periodic reconciliations of all accounts to ensure their accuracy

• Maintain the petty cash fund

• Issue financial statements

• Comply with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions.

• Complete tax forms

• Monitor debt levels and compliance with debt covenants

• Pay any debt as it comes due for payment

• Assemble information for external auditors as needed

• Calculate and issue financial analysis of the financial statements

• Maintain an orderly accounting filing system

• Maintain the chart of accounts

• Maintain the annual budget

• Calculate variances from the budget and report significant issues to management

• Process payroll in a timely manner

• Provide clerical and administrative support to management as requested

• Purchase supplies and equipment as authorized by management

• Monitor office supply levels and reorder as necessary

• Pay supplier invoices in a timely manner

 

Qualifications:

• Associate's degree in accounting or business administration, or equivalent business experience.

• Proven bookkeeping experience

• Solid understanding of basic bookkeeping and accounting payable/receivable principles

• Proven ability to calculate, post and manage accounting figures and financial records

• Data entry skills along with a knack for numbers

• Hands-on experience with spreadsheets and proprietary software

• Proficiency in English and in MS Office

• Customer service orientation and negotiation skills

• High degree of accuracy and attention to detail